Administrative Assistant Office Manager for a stable family oriented company Job at Vertical Careers, Inc., Los Angeles, CA

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  • Vertical Careers, Inc.
  • Los Angeles, CA

Job Description

Administrative Assistant / Office Manager – Confidential Search

We are seeking a highly organized and proactive Administrative Assistant | Office Manager to support management team and small office. Responsibilities include:

  • Coordinate schedules, meetings, and travel; screen calls and provide general administrative support to leadership
  • Draft letters, memos, reports, and other documents; manage filing and recordkeeping
  • Handle shipping, receiving, and distribution of mail and packages
  • Maintain office supplies and ensure smooth office operations
  • Support departments with report creation and data management using Microsoft Office
  • Maintain and update employee records, assist with onboarding, terminations, and other HR documentation
  • Prepare reports related to staffing, recruitment, training, performance, and employee activities
  • Assist payroll preparation and communicate with payroll providers as needed
  • Coordinate candidate communication and schedule interviews
  • Conduct initial orientation for newly hired employees
  • Assist with light Accounting tasks such as data entry, invoicing, review and process expense reports
  • Maintain a clean, organized, and visually appealing office environment
  • Organize company events and foster a positive, team-oriented office culture

Skills & Qualifications:

  • Proficient in Microsoft Office (Word, PowerPoint, Excel: including lookups and pivot tables)
  • Strong interpersonal, organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • High emotional intelligence and ability to maintain confidentiality
  • Proactive, resourceful, and able to take initiative to get things done

Compensation:
$80,000 per year

Job Tags

Work at office

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