Job Description

Executive Assistant

Our client, a highly reputable investment firm based in Midtown East, is looking for an Executive Assistant to help assist a Principal, Group Head and a Senior Associate. The ideal candidate will have 5+ years of applicable experience with a fast-paced style. The successful candidate will be resourceful, have the ability to multi-task with ease and a willingness to roll up their sleeves and take on any responsibilities assigned. This is a great opportunity to assist executives at a reputable firm with an excellent culture! This role is in the office 5x a week.

Responsibilities

• Maintain very high-volume, ever-changing calendars and schedules for two executives
• Organize and coordinate meetings
• Set complex travel arrangements (both domestic and international), including itineraries and full logistics
• Process expense reports
• Coordinate internal and external events with high profile attendees
• Light phone management: screen and forward calls, provide information, take messages and schedule appointments
• Inbox management: assisting with timely responses and drafting correspondence as needed
• Prepare and manage documents
• Provide light back-up to other administrative staff when needed
• Ad hoc projects, special assignments as requested, including client-facing work

Requirements

• 5 plus years of prior administrative experience ideally with support to senior level executives
• Excellent written and verbal communication skills
• Knowledge of office procedures and keen attention to detail
• Strong working knowledge of computers and relevant software applications, must be highly skilled in use of Microsoft Outlook
• Must be a self-starter and proactive; as well as punctual, dependable and discrete
• Ability to work well independently and as part of a team
• Must have a flexible attitude
• Strong time management skills; ability to handle multiple concurrent assignments in a fast-paced setting with a high degree of accuracy
• Strong communication and prioritizing skills required
• Bachelor's degree preferred

$90-$100K (DOE) + Discretionary Bonus Opportunity + Great Benefits/Perks

8am-5pm + flexibility if needed

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